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It is possible to add multiple admins to Easy LMS and grant them different permissions. In this article, we will explain the different admin types and their permissions, how they can be useful to you, and how to add more admins to your account.

Having multiple admins with different permissions is essential, particularly for GDPR compliance, from a security and privacy standpoint. With multiple admins, each has their own login credentials. It's secure and easy to manage.

What are the different admin types?
What are the different permissions I can assign to account admins?
How can I purchase more admin seats?

What are the different admin types?

Easy LMS has two types of admins:

Account owner

The account owner is the person who first created and purchased the account and is responsible for billing. They are the only admin that can delete the account. They are also a global admin that can manage all participants, content, and admins across the whole account.

You cannot delete the account holder's seat, but you can transfer ownership.

Account admin

Account admins have different roles based on the permissions that are granted to them. The admin permissions apply on an account level. It is impossible to change an account admin's role per Course, Exam, Assessment, or Quiz. Account admins can have layered access in the Academy. We will describe that in more detail below.

Account admins consume admin seats and can be removed, changed, and edited as needed.

What are the different permissions I can assign to account admins?

Global admin

A global admin can manage all settings and create, edit, and delete learning content. They are the only type of admin that can create and edit content.

They have all permissions across the account, which means they can also manage other account admins and export data.

Academy admin

The Academy admin only has access to the Academy and can manage Academy settings and assign existing learning content within the Academy. They cannot create or edit content.

They can:

Create and delete Academy groups
Add and remove participants from all Academy groups
Add and remove learning content from all Academy groups
View the results for all Academy groups
Change the Academy styling
Change Academy settings, such as the custom domain

This permission can be useful when you provide learning services for a client and manage their Easy LMS account. You can be the only one to create and edit the content but allow your clients to manage their participants and view the results.

Academy groups admin

All groups

An Academy groups admin assigned to all groups can access all Academy groups. They can't create or edit content.

They can:

Create and delete Academy groups
Add and remove participants from all Academy groups
Add and remove learning content from all Academy groups
View the results in all Academy groups

This permission is helpful if you want to separate Academy and content management from participant management. For example, a manager could set up all the learning content, IT could set up the Academy, and HR needs to invite the employees to their corresponding group. In this example, HR could be an Academy groups admin assigned to all groups.

Specific groups

An Academy groups admin assigned to specific groups can only access their assigned group(s). They cannot create or edit content. You can restrict their permissions to one or more groups. You can further restrict what admins of specific groups can and cannot do within their assigned group(s). You can determine whether they can:

Add and remove participants from their assigned Academy group(s)
Add and remove learning content from their assigned Academy group(s)
View the results of their assigned Academy group(s)

This permission is helpful to restrict admin permissions to specific groups of people. For example, a franchise or organization with different departments can assign store managers and heads of departments to specific Academy groups. They would only see their corresponding department or store.

How can I purchase more admin seats?

Easy LMS does not include unlimited admin seats, but you can purchase more from My account > Administrators.

We recommend adding more admin seats than you think you might need so you can have backup admins in situations where you are unavailable:

The Business Owl subscription only includes the account owner and no additional admin seats
The Corporate Owl and Enterprise Owl subscriptions include the account owner and one additional account admin seat

Our pricing per unit decreases as you add more admins. You can select one of the following packages:

From 1-4 admin seats, each seat will cost $10 (€8) per admin per month
Or, add anywhere from 5-25 admin seats for a total of $50(€45) per month

If you need more than 250 admin seats, please contact info@easy-lms.com to discuss custom pricing.
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